About the Annual Review processThe Annual Review process is required of all Clubs, Associations & Collectives affiliated with FUSA prior to the 1st of December of the previous calendar year. The Annual Review process is an opportunity for clubs to receive feedback regarding their performance over the previous year, allows FUSA to update its records (e.g. to update the club directory, contact information for the club, etc.). Annual Review also allows FUSA to collect useful data to request further resources for the club program from the university (e.g. more funding, staffing, etc.).
The purpose of Annual Review is NOT to punish clubs - it is OK to make mistakes! It is more important that your documents are as accurate as possible, then whether they meet all FUSA requirements. In the majority of applications FUSA will simply provide feedback for how to improve in the following year. Where the club has missed some crucial information or documentation, FUSA may ask the club to rectify the issue in a shorter timeframe. Clubs that genuinely trying to follow FUSA requirements, and are truthful in their reporting, should not be concerned about this process. FUSA will of course be considerate of how the COVID pandemic affected clubs in 2020.
DeadlineThe deadline for applications is the 1st of May 2021. If you require an extension, please email firstname.lastname@example.org BEFORE the deadline to request an extension.
RequirementsAs this process is a review of the previous year, much of the documentation the club is required to provide relates to 2020. For example, the club does not need to have run its 2021 Annual General Meeting yet, because we are requesting the minutes from the club's 2020 Annual General Meeting.
To complete Annual Review the club will need to supply:1. The current contact details for the club and the club's executive2. The club's current (and up to date) Membership List3. Minutes from the club’s General Meetings held in 20204. The club’s 2020 Financial Report (see Financial Recording). This includes the club’s start and end of year bank balances, and itemised income and expenditure5. A list of the club’s assets (i.e; any non-perishable equipment/resources that could be sold at a later date)6. A current version of the club’s constitution7. The club’s current bank account details and signatories8. Details and evidence (e.g: photos/promotional materials/etc.) of at least two events or activities (other than General Meetings) run in 2020.
Missing information/documentationWe get it, sometimes information and documents are lost or misplaced for honest reasons. If that has happened, just submit everything you can, and let us know what is missing (and why) in the notes section of the application. If you've missed something important, we'll be in touch with you to work out a solution.
QueriesIf you're unsure about anything relating to Annual Review, please email email@example.com for more information. Please note that a response may not be immediate, so it's important to ask any queries as soon as possible to give yourself enough time to finish the club's application before the deadline.