Payments or gifts (exceeding $20) to registered club members

As the club is required to remain not for profit, payment or gifts (exceeding $20) to registered members and/or their immediate families (other than reimbursement of actual incurred costs) are not typically permitted. All club members' service to the club should be provided voluntarily; and all generated profits (such as tickets for club activities, fundraisers, etc.) must be reinvested into the club's activities. Profits generated by the club (such as through ticket sales, fundraisers, etc.) may not be distributed to members or their families under any circumstances. 

In special circumstances, the Clubs Officer (or delegate) may authorise the club to use funding for a payment or gift (in excess of $20) to a registered member for services rendered. The club must not provide gifts or payments to their members unless authorised by the Clubs Officer. Gifts or payments to current executive members of the club will not be authorised under any circumstances, and recurring payments to members (i.e; for regular employment, annual honorariums, etc.) will not be authorised.  

The club is expected to make all reasonable efforts to find alternatives to paying a member (whether via money or gifts exceeding $20). If this is not possible, clubs may apply for approval if the reason for gift/payment meets one of the below criteria. Please note that submission of this application does not guarantee approval, and FUSA reserves the right to reduce or deny funding for any payment to a club's members (even if the club has made a commitment to the member or member's family).  

• The service is at least 20% cheaper than other services providing a similar service.
  Justification must be provided to show that the service is essential to a club event/activity. At least three quotes must be obtained from other registered businesses and provided within this application as evidence. 
  
  
• A similar service cannot be provided by any other business/provider.
  Justification must be provided to show that the service is essential to a club event/activity. Evidence must be provided to show that the club has made all reasonable efforts to find an alternative provider. The club is expected to make reasonable accommodations to use alternative providers, even if not providing an identical service. 
  
  
• Purchase of member-owned equipment or resources. 
  The club must provide justification to show that the equipment/resources are needed, and that the equipment or resource cannot be reasonably purchased from another provider (i.e; is unique or substantially cheaper than other providers). If justification is that the item is significantly less expensive than purchasing from another provider, 3 quotes should be provided from other providers as evidence. 

• The service cannot reasonably be provided voluntarily by any club member.
  Justification must be provided to show that the provided service is essential to a club event/activity, and the amount of time or resources associated with providing the service would be unreasonable for the member to provide voluntarily. It is not considered unreasonable for a member to volunteer their time in a club executive/committee role and/or pay for their own fuel/transport/parking costs for regular club activities. 

• Award for outstanding service provided to the club or toward the club's aims and objectives.
  Evidence should be provided to show that the member has contributed outstanding service to the club or its objectives (i.e; has significantly exceeded the expected level of service of an average executive, committee or club member). Alternatively, evidence should be provided that the member has worked in a significant role within the club for a period of three years or more. 
  
  
• Other special (non-recurring) circumstance
  The club must provide justification for why the expense is essential to club activities, and show that other alternatives have been considered and are not suitable. Urgency as a result of poor/late planning of the event or activity will not be considered a valid reason for approval. Committing to the expense prior to receiving approval from the Clubs Officer is also not considered a valid reason for approval.  

Terms and Conditions of Application

As the applicant I hereby declare that:

• All statements made within the submission are known to me to be true in every particular.
• I understand that the provided funding may only be used for the purchase or payment for the approved expenses as described within this application, unless via prior written approval by the FUSA Clubs & Events Officer (or delegate).
• I understand that the receipts for all purchases must be kept by the club and must be provided to FUSA upon request.
• I understand that any unspent funding must be returned to the Flinders University Student Association upon request; and that FUSA may alternatively reduce the club's allocated funding for the current or following calendar year by the unspent amount.
• I understand that all items purchased via this funding remain the property of the Flinders University Student Association, and may not be sold or given away without the prior approval of the FUSA Clubs Officer or delegate.
• On behalf of the club listed within this document, I have read and agree to abide by the Flinders University Student Association Club and Societies Regulations and FUSA Club Finance & Funding Guidelines.
• I understand that this funding may not be used to support a political party or the election of a person or a member of the legislature of the Commonwealth, State or Territory Parliament or a local government body, including but not limited to the provision of financial assistance, organising volunteer labour, paying membership and affiliation fees and giving gifts or gifts-in-kind.
• I understand that no amount of funding provided as a result of this application may be used on alcohol, tobacco products or in any way that would breach Federal or State legislation
• I understand that no amount of club funding may be used to secure a profit for any member of the club listed within this application, the family of club members, or residents within the household of any club member; without the prior written approval of the FUSA Clubs & Events Officer (or delegate).
• I understand that any breach of these Terms and Conditions; the club's constitution as last provided to the Flinders University Student Association prior to this application; and/or FUSA regulations and policies could result in any combination of: club sanctions against the club (including suspension of access to further funding) and/or disaffiliation; university sanctions against myself and other involved parties; and/or legal action, at the discretion of the Flinders University Student Association.