This form may be used for the following:
For events and activities not defined under the above, please liaise with Venue Hire (for Hub and Plaza bookings), your college/department (for college/department/assessment related events and activities), or the venue's manager directly.
Events, activities and meetings may not be registered more than three months in advance of the current date.
Reoccurring events (consisting of the same activities, equipment and location) may be registered within this form, provided they are no more than three months in advance of the current date.
Please note that while we endeavour to process your request as soon as possible, these applications are completed during business hours only. Please see below for the minimum timeframes for submitting this form. Complex events and events with a large projected attendance should be registered with FUSA with as much notice as possible to ensure your event can proceed.
Any events that do not provide notice within this timeframe will not be approved. For any changes to your event (location, equipment, room hire, etc.) a new Event Registration Form must be submitted within the minimum timeframes listed above. Requests to change details or requirements to your event without the minimum notice will be rejected.
Terms used within this form
Event/Activity: An event or activity is defined by FUSA as an organised, scheduled activity or group of activities that constitute of more than the discussion or presentation of matters of a shared interest.
Stall: A stall is defined within this form as a stall that will provide information or sell products to the exclusion of all other activities. Meeting: A meeting is defined by FUSA as an organised congregation of people to discuss or present matters of a shared interest to the exclusion of all other activities. Meetings will not be promoted by FUSA or provided with equipment hire.
IMPORTANT - COVID-19 Attendance Restrictions
Due to Health & Safety requirements in consideration of the COVID-19 pandemic, all club/association/collective activities (inclusive of meetings) are currently restricted to a maximum attendance of 50 participants (inclusive of club executive/committee members and volunteers). Activities with an attendance of over 50 participants (whether projected or actual) will not be approved under any circumstances.
Activities between 31-50 participants will require a prior meeting with the Clubs & Events Officer to determine whether the activity can be conducted safely. For queries or to organise an appointment, please email firstname.lastname@example.org or call 08 8201 2371.
Please note that all rooms and spaces are subject to availability, and selecting a room or space below does not guarantee you access. Note: Where available, capacity of each room is available in brackets next to room bookings when applicable area is selected.
Not all rooms on campus are available through this form. Rooms not listed within this form cannot be booked through FUSA, and may either have other methods of application, or may not be booked. If not within the provided list (or otherwise listed below), it is likely FUSA cannot book this space, however please email email@example.com with any queries.
Rooms and spaces not available to book via this form include (but are not limited to):
PLAZA & HUB BOOKINGS - PLEASE READ
To avoid disappointment, please check the map located HERE to ensure you have booked the correct zones for your event.
FUSA Facebook Page
Please note that this is a REQUEST ONLY and does not guarantee promotion via the selected formats. Promotion is solely at the discretion of FUSA, the Flinders Digital Signage team and Empire Times team respectively. The use of the supplied images and promotional descriptions are at the discretion of these parties. Please note that FUSA may be unable to promote events and activities if they conflict with FUSA's events or objectives.
While FUSA endeavours to market and advertise student campaigns, clubs and activities, we reserve the right to refuse promotion. FUSA wants our viewership to feel safe and comfortable with content when we act as a brand, and as such, please be aware that this may apply to content regarding political affiliation, race, ethnicity and religion. Other content likely to cause offense or contravene Flinders University’s social media guidelines and netiquette may also be rejected.
Requirements: Promotional description (max 50 words), link to event URL (Facebook, website, etc.) or image (optimum image dimensions 476x714px).
Super Screen & Digital Signage NetworkRequests may be submitted to advertise your club's event or activity on Super Screen in the Flinders University Plaza, and the digital signage network across the Bedford Park and Tonsley campuses. Please note that requests are subject to approval by the Flinders Digital Screens team, and FUSA has no influence upon this approval.
FUSA recommends use of the FUSA Clubs Canva account to design an image (using the template in the 'Shared With You' section or using a template from the '16:9 Presentations' or 'Desktop Wallpaper' sections to ensure the correct dimensions.
Requirements: High resolution PNG or JPEG promotional image in landscape format, in a 16:9 aspect ratio (minimum 1920 x 1080 pixels).
Empire TimesWith enough notice, your club can list its events and activities within the Empire Times event calendar at the discretion of the Empire Times Editorial Team. Requests must be received by the required Submission Deadlines. Please note that distribution of the magazine is typically 3 weeks after the applicable submission deadline, and consequently you must provide ample notice for advertising to be effective.
Requirements: Event title, date, time and location by applicable Submission Deadline. Please ensure your event dates, times and locations are correct prior to submitting this form.
Where the club participates in an activity that would typically require specialised training (such as Rock Climbing, Snorkelling, etc.) the club must be registered with the appropriate state or national association for this activity. If this is not possible, select "Not Applicable" and provide an explanation for why this is not required.
Please outline any potential hazards that could be expected with this activity and the actions you will take to address them (i.e; minimise the likelihood of injury). Please ensure you consider all risks that could be reasonably expected with this event/activity. Delays in processing may occur if your Event Registration Form has not considered all risks associated with the event/activity.
A hazard is anything associated with your event or activity that has the potential to harm anyone (e.g: manual handling, flammable substances, trip hazards, etc.)
The risk category is indicates how significant the risk is. What could be the consequences if the hazard is not controlled (such as serious injury, illness, death, etc.)? What is the likelihood of this occurring? To determine the risk, refer to the Risk Assessment Matrix.
The control is the strategy the Event Manager will ensure is implemented to eliminate or control the hazard (e.g: taping down cabling, positioning BBQs away from flammable equipment, using lifting devices, etc.)
The risk after control category is the likely risk of the hazard based on your strategies to control or minimise the hazard. To determine the risk, refer to the Risk Assessment Matrix.