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  • About
  • Student Support

    • Development Grants
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    • Student Assist

      • About
      • Academic Advocacy
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  • This semester I hope…
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Event & Activity Registration Form

Please note that due to recent changes to Flinders University event safety policies, a new registration system has been implemented. If you experience any problems with this new form, please contact fusa@flinders.edu.au with your feedback to allow us to review and resolve any errors.
  • Important information regarding this form

  • This form may be used for the following:

    • Registration of FUSA-affiliated club/association events and activities (by a currently enrolled Flinders student only)
    • FUSA Student Council events and activities
    • FUSA staff-managed events and activities

    For events and activities not defined under the above, please liaise with Venue Hire (for Hub and Plaza bookings), your college/department (for college/department/assessment related events and activities), or the venue's manager directly.

    Events, activities and meetings may not be registered more than three months in advance of the current date.  

    Reoccurring events (consisting of the same activities, equipment and location) may be registered within this form, provided they are no more than three months in advance of the current date.  

    Event Registration

    Please note that while we endeavour to process your request as soon as possible, these applications are completed during business hours only. Please see below for the minimum timeframes for submitting this form. Complex events and events with a large projected attendance should be registered with FUSA with as much notice as possible to ensure your event can proceed. 

    • Meetings (that require Room/Club Space Hire): 2 business days (bookings subject to availability)
    • Event Registration (including Outdoor/Plaza/Hub bookings): 5 business days (bookings subject to availability).
    • Equipment requiring staff assistance (e.g: Super Screen use, BBQ delivery, etc.): 10 business days, subject to approval
    • Sale of food your group has cooked/baked/prepared: 10 business days
    • Events operating on campus with an attendance of more than 150 guests: 10 business days (plus 2 business days per additional 50 guests)

    Any events that do not provide notice within this timeframe will not be approved. For any changes to your event (location, equipment, room hire, etc.) a new Event Registration Form must be submitted within the minimum timeframes listed above. Requests to change details or requirements to your event without the minimum notice will be rejected.

  • Important Information Section End

  • General Details

    In this section you will need the details of your Club/Association, the details of the Event/Activity Manager (name, mobile, email address and Flinders Student Number.
  • Using acronyms will result in the rejection of this application, the full name must be used. Elected members of Student Council should enter "FUSA Student Council" here.
  • Only current Flinders University students may use this form. External requests to run events and activities at Flinders University should be directed to venue.hire@flinders.edu.au
  • General Details Section End

  • Student Council Details

    If you advised that this activity is being registered for a FUSA Student Council member, we require additional details in this section.
  • NOTE: If you are not an elected member of FUSA Student Council, please mark NO to ensure your application is not delayed.
  • e.g: Musicians, speakers, MCs, DJs, equipment hirers, etc.
  • Student Council Details Section End

  • Activity Details

    In this section you will need to supply details of your event/stall/meeting, including the title, location, expected attendance, dates, times and description of the activity.
  • Terms used within this form

    Event/Activity: An event or activity is defined by FUSA as an organised, scheduled activity or group of activities that constitute of more than the discussion or presentation of matters of a shared interest.

    Stall: A stall is defined within this form as a stall that will provide information or sell products to the exclusion of all other activities.

    Meeting: A meeting is defined by FUSA as an organised congregation of people to discuss or present matters of a shared interest to the exclusion of all other activities. Meetings will not be promoted by FUSA or provided with equipment hire.

  • Max 50 characters
  • If within Flinders University, please specify exact location, e.g: "Flinders University - Anchor Court".
  • Please select the below parties/groups you intend to invite or otherwise allow to attend this activity. Per COVID-19 Safety Guidelines, attendance to activities is restricted to currently enrolled Flinders University students (that are registered members of the club), currently employed staff of Flinders University and the immediate family members and partners of these student members and Flinders University staff. Prior written permission must be sought from FUSA's Clubs & Events Officer to invite (or otherwise allow to attend) other parties/groups to the activity. To submit the request, please email fusa@flinders.edu.au with the name of your club, a brief description of the activity and the parties/groups you intend to invite. Please note that submission and/or approval of this registration form does not constitute a request or approval to invite other parties/groups.
  • Please list each party/group on a separate line.
  • This is the estimated number of Flinders University students that will be attending the activity. Names of participants are not required.
  • This is the estimated number of participants other than Flinders University students that will be attending the activity. Names of participants are not required.
  • Please provide a short description of this event/stall/meeting (max 50 words), outlining the intended activities.
  • e.g: Facebook event, ticket portal, TidyHQ, etc. FUSA will typically use this URL to promote your event as required.
  • IMPORTANT: Please ensure your dates and times are correct. Dates for a reoccurring event (e.g: Weekly Film Screenings) may be listed on separate lines. Events of a different format (e.g: Bake Sale and Weekly Film Screenings) must be listed in separate Event Registration Forms.
    Date (dd/mm/yy)Start Time (e.g: 9:00AM)End time (e.g: 5:00PM) 
  • Activity Details Section End

  • Equipment Hire

  • PLEASE NOTE: Due to COVID-19 requirements, it is not possible to book food preparation/beverage equipment at this time.
  • Equipment Hire Details Section End

  • Room & Space Bookings

    In this section you will need to select the room or space you would like to book (Flinders campuses only). Please note that not all rooms/spaces are bookable, and are subject to availability.
  • Please note that all rooms and spaces are subject to availability, and selecting a room or space below does not guarantee you access. Note: Where available, capacity of each room is available in brackets next to room bookings when applicable area is selected.

    Not all rooms on campus are available through this form. Rooms not listed within this form cannot be booked through FUSA, and may either have other methods of application, or may not be booked. If not within the provided list (or otherwise listed below), it is likely FUSA cannot book this space, however please email fusa@flinders.edu.au with any queries. 

    Rooms and spaces not available to book via this form include (but are not limited to):

    • Multimedia Lounge - available for self-booking HERE (select 'Hub Level 00')
    • Study Rooms in Hub/Library - available for self-booking HERE (select 'Hub Level 01')
    • Sporting Facilities (ovals, courts, etc.) - email request to sport.fitness@flinders.edu.au
    • Flinders Tavern - email request to hello@burgertheory.com 
    • Alere Function Centre - email request to info@alererestaurant.com.au
    • Outdoor facilities at Tonsley campus - contact Renewal SA
  • Please note, some rooms/spaces below may require special approval from departments other than FUSA and may take longer to book. Please note that all rooms and spaces are subject to availability, and selecting a room or space below does not guarantee you access. Note: Where available, capacity of each room is available in brackets next to room bookings when applicable area is selected.
     
  • PLAZA & HUB BOOKINGS - PLEASE READ

    To avoid disappointment, please check the map located HERE to ensure you have booked the correct zones for your event. 

  • The Club/Association must ensure it has formal written permission to screen the content from copyright holders wherever applicable. Please refer to https://libraryflin.flinders.edu.au/copyright for further information. Queries can be directed to the Flinders Copyright Officer at copyright@flinders.edu.au
  • Room & Space Bookings Section End

  • Promotion

  • FUSA Facebook Page

    Please note that this is a REQUEST ONLY and does not guarantee promotion via the selected formats. Promotion is solely at the discretion of FUSA, the Flinders Digital Signage team and Empire Times team respectively. The use of the supplied images and promotional descriptions are at the discretion of these parties. Please note that FUSA may be unable to promote events and activities if they conflict with FUSA's events or objectives.  

    While FUSA endeavours to market and advertise student campaigns, clubs and activities, we reserve the right to refuse promotion. FUSA wants our viewership to feel safe and comfortable with content when we act as a brand, and as such, please be aware that this may apply to content regarding political affiliation, race, ethnicity and religion. Other content likely to cause offense or contravene Flinders University’s social media guidelines and netiquette may also be rejected.

    Requirements: Promotional description (max 50 words), link to event URL (Facebook, website, etc.) or image (optimum image dimensions 476x714px).

    Super Screen & Digital Signage Network
    Requests may be submitted to advertise your club's event or activity on Super Screen in the Flinders University Plaza, and the digital signage network across the Bedford Park and Tonsley campuses. Please note that requests are subject to approval by the Flinders Digital Screens team, and FUSA has no influence upon this approval.

    FUSA recommends use of the FUSA Clubs Canva account to design an image (using the template in the 'Shared With You' section or using a template from the '16:9 Presentations' or 'Desktop Wallpaper' sections to ensure the correct dimensions. 

    Requirements: High resolution PNG or JPEG promotional image in landscape format, in a 16:9 aspect ratio (minimum 1920 x 1080 pixels). 

    Empire Times
    With enough notice, your club can list its events and activities within the Empire Times event calendar at the discretion of the Empire Times Editorial Team. Requests must be received by the required Submission Deadlines. Please note that distribution of the magazine is typically 3 weeks after the applicable submission deadline, and consequently you must provide ample notice for advertising to be effective.  

    Requirements: Event title, date, time and location by applicable Submission Deadline. Please ensure your event dates, times and locations are correct prior to submitting this form. 

  • Please upload in JPG or PNG format only. Use of images is at the discretion of FUSA and is not subject to review. If an image is not provided, an event URL must have be provided within this form. Optimum image dimensions: 476x714px.
    Accepted file types: jpg, png.
  • IMPORTANT: Images must be in 1920 x 1080 dimensions in a landscape format. The image must be high resolution in either JPEG or PNG format. Images not in this format will not be accepted.
    Accepted file types: jpg, png.
  • Promotion Section End

  • COVID-19 Safety Requirements

  • IMPORTANT: Please read the COVID-19 Safety Guidelines, located at: https://fusa.edu.au/health-and-safety/#covid19-clubsafety
  • Section Break

  • Event Health & Safety

  • Please read the Emergency Guidelines, located at: http://fusa.edu.au/health-and-safety/#emergency-procedures
  • Please read the Accident, Incident and Hazard Reporting Guidelines, located at: http://fusa.edu.au/health-and-safety/#hazard-incident-reporting
  • Please read the Electrical Safety Guidelines, located at: http://fusa.edu.au/health-and-safety/#electrical-safety
  • Please read the Alcohol on Campus Guidelines, located at: http://fusa.edu.au/health-and-safety/#alcohol-on-campus
  • Please complete the "Application for permit to consume alcoholic liquor on University premises" form and attach the form here. This form can be found here: http://www.flinders.edu.au/policy_and_secretariat_files/Documents/LiquorPermit.pdf . Please note that approval to consume alcohol on campus is subject to the approval of the Flinders University Buildings & Property Division. FUSA has no control over final approval.
  • A Limited License for the sale of liquor must be approved by Consumer and Business Affairs, please complete the following form and submit to Consumer and Business Affairs at least 14 days before the date. http://www.cbs.sa.gov.au/assets/files/Limited_licence_application.pdf . This license is essential, and this event may not be approved without attachment of this license to the Event Registration Form. Please complete this form when this license has been received. As unlicensed sale of alcohol is a violation of South Australian laws, FUSA will not approve events to sell alcohol without an approved license under any circumstances.
  • Please read the Pub Crawl Guidelines, located at: http://fusa.edu.au/health-and-safety/#pub-crawls
  • Please list the name and mobile number for each Contact Person nominee, as outlined within the Pub Crawl Guidelines.
    First NameLast NameMobile Number 
  • Please read the Manual Handling Guidelines, located at: http://fusa.edu.au/health-and-safety/#manual-handling
  • Please read the Children on University Premises Guidelines, located at: http://fusa.edu.au/health-and-safety/#children-university
  • Please read the Food Safety Guidelines, located at: http://fusa.edu.au/health-and-safety/#food-handling
  • Per the COVID-19 Safety Guidelines, Clubs/Associations are NOT currently permitted to sell, share or otherwise distribute food/beverages it has cooked or prepared itself. Food/beverages must either be A) brought by attendees for personal consumption only (preferred); or B) where provided, be individually packaged and prepared by a registered food business/supermarket; or C) prepared by attendees using their own food, cooking/preparation equipment and utensils (i.e. not shared with others).
  • Please read the BBQ Guidelines, located at: http://fusa.edu.au/health-and-safety/#bbq
  • Please provide the name, contact details and purpose of the required contractors. NOTE: Where available, you MUST use registered contractors currently approved by Flinders University to provide the service if operating on campus. A list of currently registered contractors can be found at https://goo.gl/cMJag4 . FUSA staff will liaise directly with contractors to ensure appropriate Flinders University processes are completed. Contractors are required to complete an on online Occupational Health & Safety induction and other paperwork. Therefore, it is imperative for FUSA staff to have the above information at least 2 weeks before the event. To speed up the process, if the contractor is not on the Registered Contractor List, please direct the contractor to complete the requirements located here: http://www.flinders.edu.au/campus/buildings-and-property/flinders-contractor-registration-information.cfm
    Contractor/Business NameContact NameContact Email AddressPurpose (What are they providing?) 
  • Where the club participates in an activity that would typically require specialised training (such as Rock Climbing, Snorkelling, etc.) the club must be registered with the appropriate state or national association for this activity. If this is not possible, select "Not Applicable" and provide an explanation for why this is not required. 

  • Name of organisationEmail AddressPhone NumberWebsite
  • Risk Assessment

    Please outline any potential hazards that could be expected with this activity and the actions you will take to address them (i.e; minimise the likelihood of injury). Please ensure you consider all risks that could be reasonably expected with this event/activity. Delays in processing may occur if your Event Registration Form has not considered all risks associated with the event/activity.

    Definitions

    A hazard is anything associated with your event or activity that has the potential to harm anyone (e.g: manual handling, flammable substances, trip hazards, etc.)

    The risk category is indicates how significant the risk is. What could be the consequences if the hazard is not controlled (such as serious injury, illness, death, etc.)? What is the likelihood of this occurring? To determine the risk, refer to the Risk Assessment Matrix.

    The control is the strategy the Event Manager will ensure is implemented to eliminate or control the hazard (e.g: taping down cabling, positioning BBQs away from flammable equipment, using lifting devices, etc.)

    The risk after control category is the likely risk of the hazard based on your strategies to control or minimise the hazard. To determine the risk, refer to the Risk Assessment Matrix.

  • Alternatively, you may upload a copy of your Risk Assessment via the File Upload section below.
    HazardRisk LevelControlRisk after control 
  • You may upload your Risk Assessment (and Safe Operating Procedures, if applicable) if you have already have this documents for this (specific) activity. Please upload in PDF, XLS or DOC format only. You do not need to upload a Risk Assessment if you have entered all reasonable risks associated with the activity above.
    Drop files here or
    Accepted file types: pdf, xls, doc.
  • Event Health & Safety Section End

  • Declaration

  • As the Event/Activity/Stall manager, I have read and I understand all required guidelines listed above, and agree to ensure these and any other applicable health and safety requirements are adhered to throughout the course of this event. I understand that I am responsible for ensuring all applicable guidelines and Flinders University policies are adhered to, and that both the organisers and I are entirely responsible for all activities that occur during the event. I understand that I must inform the Clubs and Events Officer of any significant changes to this event as soon as possible, and that changes to the event at late notice may result in a revocation of approval. I understand that changes to equipment and room requirements may not be catered for at late notice.
  • Declaration Section End

WHAT IS FUSA?

The on-campus student organisation that exists for the purpose of representing students' rights and interests.

FUSA runs both social and advocacy services for students including academic advocacy, financial advocacy and other support, as well as housing the Student Council and looking after all of the non-sporting Clubs and Societies on campus.

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INSTAGRAM

Flinders ducks enjoying their first day of semeste Flinders ducks enjoying their first day of semester break 🦆🤓😍

#flindersuniversity #flindersuni
FUSA is looking for some friendly faces to join ou FUSA is looking for some friendly faces to join our team of casuals! 🥳 

Are you a currently enrolled Flinders University student? Do you like to help out and have a chat with other students and have fun while you’re at it? 🤯😎

If you answered yes to all of the above, join the team at FUSA and gain some experience working on campus! 

Please fill out the form available via our link tree by Friday April 16!
FUSA Student Council’s International Students Of FUSA Student Council’s International Students Officer Rubayat guiding students through painting at 'Harmony Through Arts' in the Clubs Space 🖼️

This workshop was dedicated to learning new painting skills and connecting with each other under the theme of Harmony 🦚🥰🎨

If you'd like to touch base with Rubayat, you can email international.officer@flinders.edu.au

#flindersuniversity #flindersuni #studentlife
The Good Vibes Experiment is a student-led Flinder The Good Vibes Experiment is a student-led Flinders University campaign that encourages all of us to experiment with adding wellbeing-focused activities to our everyday lives💜

Last week we celebrated its launch on campus by inviting students to contribute to an interactive gratitude wall, take part in @fuma_museum art therapy workshops, grab an Activity Book, make a flower crown with @fusastudentcouncil 
and soak up the sunshine on the plaza ☀️ 

We want to thank Oasis, @hey_flinders, @flindersuniversity 
and @fusastudentcouncil 
for making this day an amazing one 🌈🌱☀️

We're so excited to bring you the Good Vibes Experiment, on campus and online - check out the link in our bio for more 🥰

#FlindersGoodVibes #Flinders #FlindersUniversity #FlindersUniversity
The Good Vibes Experiment is a student-led Flinder The Good Vibes Experiment is a student-led Flinders University campaign that encourages all of us to experiment with adding wellbeing-focused activities to our everyday lives💜
The big launch is TODAY!
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The campaign is based on a core set of 20 evidence-based wellbeing tactics you can experiment with. They’re like taste-testers – if you like one, then you can keep going with it, or experiment with it further. If you don’t like one, that’s okay too – the point is to give it a go. And if you ever find yourself struggling, remember support is available 💜 Head to the Hub today or visit the link in our bio to learn more!

#FlindersGoodVibes #FlindersUni #FlindersUniversity
The Flinders Good Vibes Experiment launches tomorr The Flinders Good Vibes Experiment launches tomorrow as part of Wellbeing Week! It's a student-led Flinders University campaign that encourages all of us to experiment with adding wellbeing-focused activities to our everyday lives💜

Come and join us, @flindersuniversity and @hey_flinders in the Student Plaza and learn about what we've been making!

There’ll be:
🎵 Live music (Sturt and Tonsley)
📓 A free activity book
🙏 An interactive gratitude wall
🎨 Art therapy workshops by @fuma_museum
🍣 Free lunch at midday (Subway and Sushi)
💕 Friendship bracelet making
💅 Henna
🌱 Drop-in planting and flower-crown making at the Community Garden (10:30am-2:30pm)
🤤 Fairy floss at Law & Commerce (11.30-1.30)
🍿 Popcorn at Tonsley
… and a stack of resources and activities for you to experiment with on the day or at home!
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The campaign is based on a core set of 20 evidence-based wellbeing tactics you can experiment with. They’re like taste-testers – if you like one, then you can keep going with it, or experiment with it further. If you don’t like one, that’s okay too – the point is to give it a go. And if you ever find yourself struggling, remember support is available 💜

#FlindersUni #FlindersUniversity #FlindersGoodVibes #StudentLife
#FlindersOWeek 🙌 Tuesday has been an absolute b #FlindersOWeek 🙌 Tuesday has been an absolute blast! We hope you had just as much fun as us 😍🥳 See you tomorrow, friends✌️We’ll be serving you up the same fun again tomorrow...PLUS a quiz night 😎 

#FlindersUni #FlindersUniversity
O’Week has kicked off! 🥳 Welcome to all our n O’Week has kicked off! 🥳 Welcome to all our new and returning students 🤗 If you’re keen to find out all the fun things you can get up to this week, head over to the link in our bio!😎 Use #FlindersOWeek to be featured and you could win $100✌️😍

#flindersuni #flindersuniversity
🥰 Welcome to Flinders! 🥰 Semester 1 is so 🥰 Welcome to Flinders! 🥰
 
Semester 1 is so close we can taste it! And for all our familiar faces, you know this means we’re getting ready for a bloody good O’Week! 👏

Next Monday it all kicks off – have you sussed our social events yet? 🧐🥳 They’re a great way to mix and mingle, whether you’re a new or returning student 😎

All Flinders kids are welcome and encouraged to come along and soak up the sunshine! ☀️ 🐝 🌱 🌈 We’ll have free lunches, a stack of clubs to join, tarot readings, a photobooth, scav hunt, bingo, comedy…. and a whole lot more 🤤 Do yourself a favour and hop on over to the link in our bio – all the juicy details are there! ✌️

#FlindersOWeek #FlindersUniversity #FlindersUni
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