This form may be used for the following:

• Registration of FUSA-affiliated club/association events and activities (by a currently enrolled Flinders student only)
• FUSA Student Council events and activities
• FUSA staff-managed events and activities

For events and activities not defined under the above, please liaise with Venue Hire (for Hub and Plaza bookings), your college/department (for college/department/assessment related events and activities), or the venue's manager directly.

Events, activities and meetings may not be registered more than three months in advance of the current date.  

Reoccurring events (consisting of the same activities, equipment and location) may be registered within this form, provided they are no more than three months in advance of the current date.  

Event Registration

Please note that while we endeavour to process your request as soon as possible, these applications are completed during business hours only. Please see below for the minimum timeframes for submitting this form. Complex events and events with a large projected attendance should be registered with FUSA with as much notice as possible to ensure your event can proceed. 

• Meetings (that require Room/Club Space Hire): 2 business days (bookings subject to availability)
• Event Registration (including Outdoor/Plaza/Hub bookings): 5 business days (bookings subject to availability).
• Equipment requiring staff assistance (e.g: Super Screen use, BBQ delivery, etc.): 10 business days, subject to approval
• Sale of food your group has cooked/baked/prepared: 10 business days
• Events operating on campus with an attendance of more than 150 guests: 10 business days (plus 2 business days per additional 50 guests)

Any events that do not provide notice within this timeframe will not be approved. For any changes to your event (location, equipment, room hire, etc.) a new Event Registration Form must be submitted within the minimum timeframes listed above. Requests to change details or requirements to your event without the minimum notice will be rejected.

FUSA Facebook Page

Please note that this is a REQUEST ONLY and does not guarantee promotion via the selected formats. Promotion is solely at the discretion of FUSA, the Flinders Digital Signage team and Empire Times team respectively. The use of the supplied images and promotional descriptions are at the discretion of these parties. Please note that FUSA may be unable to promote events and activities if they conflict with FUSA's events or objectives.  

While FUSA endeavours to market and advertise student campaigns, clubs and activities, we reserve the right to refuse promotion. FUSA wants our viewership to feel safe and comfortable with content when we act as a brand, and as such, please be aware that this may apply to content regarding political affiliation, race, ethnicity and religion. Other content likely to cause offense or contravene Flinders University’s social media guidelines and netiquette may also be rejected.

Requirements: Promotional description (max 50 words), link to event URL (Facebook, website, etc.) or image (optimum image dimensions 476x714px).

Super Screen & Digital Signage Network
Requests may be submitted to advertise your club's event or activity on Super Screen in the Flinders University Plaza, and the digital signage network across the Bedford Park and Tonsley campuses. Please note that requests are subject to approval by the Flinders Digital Screens team, and FUSA has no influence upon this approval.

FUSA recommends use of the FUSA Clubs Canva account to design an image (using the template in the 'Shared With You' section or using a template from the '16:9 Presentations' or 'Desktop Wallpaper' sections to ensure the correct dimensions. 

Requirements: High resolution PNG or JPEG promotional image in landscape format, in a 16:9 aspect ratio (minimum 1920 x 1080 pixels). 

Empire Times
With enough notice, your club can list its events and activities within the Empire Times event calendar at the discretion of the Empire Times Editorial Team. Requests must be received by the required Submission Deadlines. Please note that distribution of the magazine is typically 3 weeks after the applicable submission deadline, and consequently you must provide ample notice for advertising to be effective.  

Requirements: Event title, date, time and location by applicable Submission Deadline. Please ensure your event dates, times and locations are correct prior to submitting this form. 

Risk Assessment

Please outline any potential hazards that could be expected with this activity and the actions you will take to address them (i.e; minimise the likelihood of injury). Please ensure you consider all risks that could be reasonably expected with this event/activity. Delays in processing may occur if your Event Registration Form has not considered all risks associated with the event/activity.

Definitions

A hazard is anything associated with your event or activity that has the potential to harm anyone (e.g: manual handling, flammable substances, trip hazards, etc.)

The risk category is indicates how significant the risk is. What could be the consequences if the hazard is not controlled (such as serious injury, illness, death, etc.)? What is the likelihood of this occurring? To determine the risk, refer to the Risk Assessment Matrix.

The control is the strategy the Event Manager will ensure is implemented to eliminate or control the hazard (e.g: taping down cabling, positioning BBQs away from flammable equipment, using lifting devices, etc.)

The risk after control category is the likely risk of the hazard based on your strategies to control or minimise the hazard. To determine the risk, refer to the Risk Assessment Matrix.