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Pool Funding Application

Step 1 of 6 - Club Details

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  • This purpose of this application is for FUSA-affiliated Clubs to request additional funding for events, activities, equipment, and resources (collectively referred to in this application as "Projects"). Please note that only Clubs that are currently approved for Financial Affiliation or who are an approved Collective of FUSA should apply. 

    Each application may only request funding for a single purpose or activity. For example expenses relating to a 'Student Ball' event must be listed in a separate application to expenses relating to a series of weekly ‘Movie Night’ events. For another example (for equipment and resources), expenses relating to the purchase of gardening supplies must be listed in a separate application to expenses relating to cooking utensils. 

    Before submitting this application, please ensure that:

    • The Club has current Financial Affiliation or is an approved Collective with FUSA.
    • The project relates to expenses that will be incurred in the current calendar year only (i.e; 2024). 
    • The project has been discussed and approved by the current executive of the Club.
    • The project directly relates to the Club’s aims and objectives (as listed within its approved Constitution).
    • The project will not be used to directly benefit any member of the Club and/or their immediate families and/or pecuniary interests of either the member/family, and profits will be used only to further the Club’s aims, objectives and activities.  
    • The executive has determined the dates for any listed events.
    • The Club has researched the actual costs of the project wherever possible, including all applicable delivery/shipping costs, fees and currency conversion (if not in AUD). 
    • A budget for the project has been created in either Microsoft Excel (XLS), Word (DOC) or Adobe Acrobat (PDF) format. The budget must provide a breakdown of intended expenses for the project and their associated cost. The amount of requested funding may not exceed the amount listed within this budget.
    • The Club has confirmed the sources and amount of any other (non-FUSA) sources of funding that will be used to support this project (such as ticket sales, sponsorship, etc.).
    • Where applicable, the Club has obtained quotes/invoices and other supporting documentation to attach to this application. 
  • For tips on how to submit a successful Pool Funding application, click the box below. Otherwise, click Next.
  • TIPS FOR YOUR POOL FUNDING APPLICATION

    Treat your Pool Funding application like a business proposal.
    The Assessment Panel will look for proposals with the best ‘return on investment’; specifically, the amount of funding requested, compared to the amount of student engagement/benefit that the project will provide. For events, higher amounts of requested funding should correspond to higher levels of student engagement in order to remain competitive.

    For equipment and resources, higher costs should see higher levels of use/access. The Panel may opt to approve funding for expensive equipment used infrequently by the Club, on the condition that it remain in FUSA’s possession as bookable equipment for shared Club use.

    Start preparing your application early
    A good proposal will show a high level of consideration, planning and research. Applications with little forethought or planning typically indicates that the project may not be important to the Club and/or does not require the funding it has requested in order to fund the project.

    Ensure your project is financially sustainable
    To ensure Pool Funding can benefit more applications, the Panel prioritises projects that are financially sustainable, or offer long-lasting benefit/engagement. If the Panel believes that your event or activity will run at a loss and will likely require ongoing access to Pool Funding, your requested funding may be heavily reduced, or the application may be rejected outright. Applications requesting equipment should show that the equipment will be used frequently and/or will provide long-lasting use to the Club.

    Consider other sources of funding/revenue
    If your project runs at a loss that would require future access to Pool Funding, specify how other sources of funding will keep the project sustainable (e.g: fundraising, ticket sales/cover charges, sponsorship, etc.). If other sources of funding would not maintain the project, consider how costs associated with the project can be reduced to keep the project financially sustainable.

    Apply for new projects (not ongoing expenses)
    The Club’s regular, ongoing expenses should be paid via the Club’s annual General Funding. Expenses for the Club’s regular activities, annual subscriptions, or administrative costs will not typically approved for additional Pool Funding. The objective of the Pool Funding program is to provide new opportunities to engage and benefit the Flinders and/or club community.  

    Misleading or false applications will negatively affect the Club’s access to Pool Funding in future
    Typical examples can include applications that falsely claim higher levels of student engagement, or have exaggerated costs. As records are maintained of Club's Pool Funding applications and use of approved funding, misleading applications may negatively impact the Club’s future applications to Pool Funding; or may even result in the Club being barred entirely from accessing Pool Funding in future.  

    Provide as much detail as required
    The Panel can only assess your application based on the information you provide. Read through your proposal before submitting the application: would the average person have enough information to know what your project is about, and what the expenses are for?

    Due to the large number of applications, the Panel cannot follow up applicants for additional information or clarification. Consequently, it is your responsibility to ensure that your application has as much detail as required for the Panel to make an informed decision. If an application is rejected, the applicant will not have the opportunity to resubmit an application until the next round of Pool Funding.

    Don’t be afraid to ask for advice
    If you have any queries regarding the application process, email the Clubs Team via clubs@flinders.edu.au well in advance of the submission deadline. As the Pool Funding program is already a lengthy process it is not possible to submit drafts for review, however for general queries and advice, the Clubs Team is happy to help.

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  • Your Club must be financially affiliated with FUSA (or be an approved Collective) to apply for Pool Funding. For further information about applying for Financial Affiliation head to the Start A Club Page located here: http://fusa.edu.au/starting-a-club-overview/
  • Please enter the full name of the Club. Using acronyms will result in the rejection of your application without review.
  • This is the Club's dedicated email address. Personal email addresses should not be submitted.
  • The applicant must be a current member of the nominated Club's executive (i.e; President, Vice President, Secretary or Treasurer) to apply.
  • A second executive member of the Club must support the application. The applicant and supporting executive member may not be the same.
  • The supporting Club executive member must be a current member of the Club's executive (i.e; President, Vice President, Secretary or Treasurer) to apply.
  • This email address may not be the same email address as the applicant.
  • e.g. NAB, Commonwealth Bank, etc.
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  • Maximum 40 characters
  • Please select the options that could be reasonably expected to benefit from this project only. Selecting all options will not benefit your application.
  • Note: You may only apply for events and activities relating to the current year.
    DayMonth 
  • Your submission may only refer to one type of event or activity (e.g: "Bake Sale" or "Pub Crawl", but not "Bake Sale AND Pub Crawl"). This can however be a recurring activity (e.g: weekly movie screening). If your submission relates to more than one type of event/activity, it will be rejected without review (including general projects such as "Club events for 2024"). Please submit additional applications for other types of events/activities as these must be reviewed separately.
  • Note: Base this on the average number of guests for each occurrence of the event/activity (not the total number of guests for recurring events/activities)
  • Note: Base this on the average number of guests for each occurrence of the event/activity (not the total number of guests for recurring events/activities)
  • IMPORTANT: Your submission must only include equipment or resources relating to one purpose. (e.g: "Gardening work" or "Sport competitions", but not "Gardening work and sport competitions"). Equipment and resources for other purposes must be submitted in a separate application.
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  • IMPORTANT: Please ensure you have considered and thoroughly checked all associated costs of this project (such as shipping, conversion rates, service fees, etc.) prior to submitting this application. Determinations of the panel are final and are not subject to review, even if the costs of the project are greater than anticipated.
  • Your budget must include a breakdown of expenses, outlining how the project funding will be spent. The amount of funding requested may not exceed the amount of funding requested within your budget. This must be submitted in .doc, .xlsx or .pdf only.
    Max. file size: 50 MB.
  • Sources can be from the Club itself (i.e; through sales or entry charges) or from other businesses/organisations. Examples include sponsorship, ticket/food/merchandise sales, grants (not provided by FUSA), donations, etc.
  • "Source of funding" refers to how funding is received (e.g: "Sponsorship from Harold's Used Cars", "Ticket sales", "Door charges", etc.). The purpose is what the funding is being spent on (e.g: Decorations, Catering, etc.)
    Source of fundingAmount ($)PurposeOther Notes (if applicable) 
  • e.g: Who is providing you with additional funding? Are you selling food, tickets, merchandise, etc.? How much funding are you receiving?
  • This includes the total amount of all funding provided from sources other than FUSA, such revenue the Club expects to receive from selling items (tickets, food and beverages, merchandise, etc.), sponsorship, non-FUSA grants, etc.
  • Drop files here or
    Max. file size: 50 MB.
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    • Please read the above and check ALL boxes to proceed.
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    • As an elected representative of the aforementioned Club you declare the following:

      1) You have read and agreed to the FUSA Clubs & Student Communities Regulations and the conditions outlined within this form.

      2) This funding will not be used to support a political party or the election of a person or a member of the legislature of the Commonwealth, State or Territory Parliament or a local government body, including but not limited to the provision of financial assistance, organising volunteer labour, paying membership and affiliation fees and giving gifts or gifts-in-kind.

      3) You understand that no amount of grant money provided by FUSA may be used on alcohol, tobacco products, or illegal products and services.

      4) You understand that no amount of grant money provided by FUSA may be used to secure a profit for any member of the Club.

      5) You understand that any breach of these rules, your Club’s constitution, or the FUSA Constitution or Regulations may result in the Club being disaffiliated and/or legal action being taken against the Club’s executive.

      6) You understand that this is an application only, and that access to Pool Funding is not guaranteed. You understand that expenditure prior to approval of this funding is at the Club’s risk, and FUSA will not be compelled to reimburse unapproved expenses.

      7) You understand that the Club may be referred for formal sanction if the application is found to be intentionally misleading.

      8) You understand that any significant change to the approved project must be approved by the FUSA Program Coordinator, Clubs & Student Communities prior to expenditure.

      9) You understand that use of pool funding in a manner other than approved by the Assessment Panel will be subject to repayment of unapproved funding to the Flinders University Student Association, and that the Club may be referred for formal sanction.

      10) You understand that the decisions of the Panel are final and may not be appealed.

      11) You acknowledge that if approved, your Pool Funding grant must be fully acquitted in the Club’s next Annual Review submission.

      12) You confirm that all statements made within this submission are known to you to be true in every particular.

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