Review of Student Progress: ‘Difficulty Progressing’ and ‘Show cause’ procedures

The University tracks every student’s course grades to ensure satisfactory progress towards completing a degree. You can read the full policy here: Changes have been made to this policy for Semester two 2020, details can be found here –

The University will use the criteria below based on student’s results to contact those experiencing “Difficulty progressing” through their degree. If you fall into these criteria you may be a contacted via email with a link to a ‘My Success Plan’ form. The criteria are below –

  • failed a topic more than once
  • failed 50% or more units of the total attempted units for the course
  • failed to meet professional accreditation requirements or standards, or, inherent requirements of the course as specified for the advertised course, or in the course rule.

This form will prompt you to think through the difficulties you may be facing, personal or academic. You can also choose for a staff member to contact you for further support, coaching and consultation. It will also include advice on the availability of academic support and counselling available within the University.


‘Unsatisfactory progress’ and ‘show cause’ procedures

‘Unsatisfactory progress’ and ‘show cause’ procedures

‘Unsatisfactory progress’ might mean you have met the above criteria or results difficulty over three semesters or more. OR when asked you may have not provided information about your special circumstances or demonstrated a plan to improve progress to the College Progress Committee.

Unsatisfactory progress can also be determined anytime if you are failing to meet professional accreditation requirements or standards, or inherent requirements of the course, as specified in the course rule.

If you are identified as meeting the criteria of ‘unsatisfactory progressing’ over two semesters, your case will be reviewed by a College advisor and support and contact recommended. It is advisable that you engage in this process. If you don’t engage your case may be escalated to receiving a ‘show cause’ letter. Also urgent action may trigger a ‘show cause’ letter.

Your case may also be escalated to ‘show cause’ if urgent action is required.

This letter invites you to ‘show cause’ which means the University is requesting an explanation and information on why you think you should be allowed to continue in your course. If you receive a show cause letter, it is very much in your best interests to respond to it: your response matters and can influence the outcome.

  • If you do not respond to the letter, the University may automatically preclude, that is exclude, you from your studies for up to 5 years
  • If you do respond, and explain the circumstances that have affected your studies (e.g. illness, family issues, financial issues, academic difficulties, etc.) your College Committee can take this into account. Based on your response, they might:
    • Take no action, and you’ll be allowed to continue with your studies as normal
    • Allow you to continue studying, but with conditions
    • Require you to defer your enrolment for up to a year
    • Preclude you from re-enrolling in your course or topic for up to five years.

In any of the above scenarios, the opportunity to take action is available. Student Assist can help you to understand these processes and support you along the way with practical help in how and when to respond. The processes might seem daunting, but they are designed to give you every opportunity to succeed.