Keeping receipts

Copies of valid, itemised store receipts and tax invoices must be retained and produced on request. It's a good idea to scan/photograph your receipts to avoid loss/damage. A valid receipt or tax invoice must contain at minimum: 1. Clearly written "Tax Invoice", "Receipt" or other evidence of payment (e.g: "PAID", attached EFTPOS slip, etc.) 2. Full name of supplier (store/individual/etc.) 3. Date of purchase 4. Description of item/service 5. Amount paid The club may not reimburse a club member before the member provides a valid receipt or tax invoice showing that the expense was paid. If the club member cannot produce a receipt, email...

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Permitted use of funding

Permitted With the exceptions outlined in the Restricted and Prohibited sections below, clubs may spend FUSA-provided funding if the expenses are either: 1. Are in line with the club's aims per its constitution, and; 2. Engage the club's membership and/or Flinders students, and/or; 3. Promotes the club and/or its activities. Restricted The club must obtain prior approval and follow any applicable directions from the Clubs Officer for expenses relating to: 1. Hire of contractors/services operating on Flinders' campuses 2. Payment to any club member other than for reimbursement 3. Donation of any funding to an individual or organisation 4. Payments to services where a club member may have a conflict of interest (e.g: family/friend relationship to owners/management, etc.) 5. Spending Pool Funding in a way that differs to the approved proposal (including any conditions of approval) Prizes and gifts may only be purchased under the following conditions: 1. No more than 25% of a club's funding may be spent on prizes per year. No more than 10% of a...

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Maintaining Financial Records

The club is required to maintain a record of its financial records electronically, and must be able to produce these records upon request. These records must be able to be provided in Excel format if requested by FUSA. These records must include: All income received by...

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Setting up a bank account / changing bank signatories

To apply for Financial Affiliation, clubs must set up a not-for-profit bank account registered in the name of the club. This bank account must require a dual authorisation process for purchases, and the club must maintain at least two current executive members as signatories (i.e; at...

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General Funding

General Funding refers to the ongoing funding available to financial affiliates and academic associations. Clubs may spend funding in line with the permitted uses of funding. Financial Affiliates are eligible to apply for up to $1000 in annual funding, while Academic Associations (see Levels of Affiliation) are eligible to apply for up to $3000 in annual funding. Clubs affiliated at the non-financial level are not eligible for General Funding, but may be able to access the Start-Up Grant in their first year of affiliation. If the club does not apply for this funding via the specified deadlines, the funding is withdrawn. Funding does not roll over to the new year....

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Start-Up Grant

The Start-Up Grant is available to assist clubs in getting necessary equipment and resources within their first year of affiliation. Clubs are eligible to receive a $500 Start-Up Grant if they meet the following criteria: The club has applied for affiliation with the Flinders University Student...

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Accessing Club Funding

The club can access its General Funding, Start-Up Grant and any approved Pool Funding via the form marked “Access your club funding” on the Manage Your Club page. Please ensure that any funding received, expenses and assets are recorded in the club's financial records. Please note...

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Applying for additional funding (Pool Funding)

Financially affiliated clubs may apply for additional funding for specific projects (known as ‘Pool Funding’). Unlike the Start-Up Grant (if in the first year of affiliation) and General Funding, access to Pool Funding is not guaranteed, and applications are via a competitive process. Pool Funding...

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