Annual Review

Each year, Clubs are required to submit documentation for Annual Review. Annual Review is used to assess a Club’s compliance to its obligations under FUSA regulations and policies, the Club’s previous calendar year, and ensures FUSA obtains updated details and documentation.

To allow Clubs time to prepare for this review, Clubs may submit documentation between the 1st of January and the 1st of May during the submission year. This documentation must relate to the previous 12 months of Club activity (January to December). Consequently, it is crucial that any incoming executive obtains all relevant documents and information from the outgoing executive immediately following their election.

The documentation required during Annual Review includes:

1. Updated contact details for the Club and Club executive
2. Updated Membership List
3. Minutes from the Club’s General Meetings held in the previous calendar year
4. The Club’s Financial Report for the previous year. This includes the Club’s start and end of year bank balances, and itemised income and expenditure
5. A list of the Club’s assets (i.e; any non-perishable equipment/resources that could be sold at a later date)
6. A current copy of the Club’s Constitution
7. The Club’s updated Bank Account details and signatories

FUSA will contact Clubs if there are any concerns or queries regarding their submission, and the Club’s affiliation will continue as long as all documentation is submitted by the deadline (the Club does not need formal written approval of affiliation). Clubs who fail to submit all documentation by the deadline may be disaffiliated.

FUSA will work with Clubs who have submitted incorrect/inaccurate documentation. Only in extreme cases (e.g: severe mismanagement, refusal to follow directions, fraudulent documents, etc.) will a Club be otherwise disaffiliated.