Your club or association's formal name is the name listed within its Constitution (i.e; the last version approved by FUSA). Changes to the club's formal name (like all changes to its constitution) must be approved in a General Meeting of the club's membership. To formally change...
Read MoreThe club is required to maintain a minimum of three office bearers, who are tasked with the responsibility of managing the club. These office bearers must be elected via a democratic process in a General Meeting of the club's membership. The office bearers are elected each year...
Read MoreCopies of valid, itemised store receipts and tax invoices must be retained and produced on request. It's a good idea to scan/photograph your receipts to avoid loss/damage, and to store receipts electronically using a OneDrive or Google Drive account. A valid receipt or tax invoice must contain at minimum: 1. Clearly written "Tax Invoice", "Receipt" or other evidence of payment (e.g: "PAID", attached EFTPOS slip, etc.) 2. Full name of supplier (store/individual/etc.) 3. Date of purchase 4. Description of item/service 5. Amount paid The club may not reimburse a club...
Read MoreClubs are required to maintain a register of their members, containing the following records for each member: Full Name Email Address Flinders University Student ID Date the member signed up with the club All affiliated clubs must maintain a minimum of ten current Flinders University students, and the...
Read MoreEach year, clubs are required to submit documentation for Annual Review (formerly Re-Affiliation). Annual Review looks at compliance to a club's obligations under FUSA regulations and policies, the club's previous calendar year, and ensures FUSA obtains the updated details and documentation of the club. To allow...
Read MorePermitted With the exceptions outlined in the Restricted and Prohibited sections below, clubs may spend FUSA-provided funding if the expenses are either: 1. In line with the club's aims per its constitution, and; 2. Engage the club's membership and/or Flinders students, and/or; 3. Promotes the club and/or its activities. Restricted The club must obtain prior approval and follow any applicable directions from the Program Coordinator, Clubs & Student Communities for expenses relating...
Read MoreClubs must adhere to the Health and Safety guidelines and any directions of FUSA staff when running club events and activities. Clubs must ensure they complete the Event Registration process with FUSA for any activities constituting more than a meeting (i.e; any activity constituting of more...
Read MoreAll events and activities beyond meetings (i.e; constitute more than a presentation or verbal discussion) must be registered with FUSA through the Event Registration Form, accessible via the Manage Your Club page. All requests to FUSA for room & space hire, equipment hire or promotion of...
Read MoreThe club is required to maintain a record of its financial records electronically, and must be able to produce these records upon request. These records must be able to be provided in Excel format if requested by FUSA. These records must include: All income received by...
Read MoreAll FUSA affiliated clubs must remain not for profit under the FUSA Clubs, Collectives and Academic Associations Regulations. While the club may receive income (e.g: through ticket/merchandise sales, sponsorship, etc.), all profits must be returned to the club and reinvested into the club's activities. The club...
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