Copies of valid, itemised store receipts and tax invoices must be retained and produced on request. It’s a good idea to scan/photograph your receipts to avoid loss/damage, and to store receipts electronically using a OneDrive or Google Drive account.
A valid receipt or tax invoice must contain at minimum:
1. Clearly written “Tax Invoice”, “Receipt” or other evidence of payment (e.g: “PAID”, attached EFTPOS slip, etc.)
2. Full name of supplier (store/individual/etc.)
3. Date of purchase
4. Description of item/service
5. Amount paid
The club may not reimburse a club member before the member provides a valid receipt or tax invoice showing that the expense was paid. If the club member cannot produce a receipt, email the Program Coordinator, Clubs & Student Communities to discuss the best way forward.